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City of Houston to Implement Automated Time and Attendance System


BY Alex Wang [ August 23, 2010 at 13:34:39 ]

The City of Houston has signed a contract to implement an Automated Time and Attendance System. The Administration & Regulatory Affairs Department (ARA) will manage the execution of the project and has met with the selected vendor, Kronos Incorporated, to officially “kick off” the project.

The Automated Time and Attendance System will automate all employee time collection and leave requests, and will improve tracking of worker’s compensation and FMLA time. The new system will utilize time and web clocks, telephone entry, a new Employee Self Service portal, and state of the art workflow approval process to streamline the City of Houston’s payroll service delivery. The system will also significantly reduce the amount of paper used in the City by digitizing personnel action requests.

“This project is a perfect example of a ‘win-win’ for both the City and all of the employees. The City’s management will have much more visibility and control over managing the human capital portion of their budgets and every employee will have more visibility and control of their work and time off,” said Don Pagel, Deputy Assistant Director for Payroll Services, who will administer the day-to-day implementation of the Automated Time and Attendance System project. Pagel added: “Future capabilities of the Kronos suite of applications can help track asset management and better automation of critical schedule management.”

The project timeline involves six months of analysis, solution design, and initial testing. The first pilot department rollout will occur in February 2011. The system is scheduled for full implementation by September 2011. This project and the consolidation of City-wide Payroll Services under ARA will align the City of Houston with the best practices of the public and private sectors.

Following City Council approval of this project Alfred J. Moran, Jr., Director of Administration & Regulatory Affairs, remarked: “Today Mayor Annise Parker and the Houston City Council unanimously approved an Automated Time & Attendance System, on which I and my Department have been working for over a year. Together with the consolidation of City-wide Payroll Services under my Department, we will save the City over $7.2 Million per year. This is a major win for the City.”

About ARA:

The Administration & Regulatory Affairs Department (ARA) manages 10 divisions within the City of Houston, the fourth-largest municipality in the United States. Since its inception in 2008, ARA has translated public and private-sector best practices of efficient service delivery and cost-effective business processes to enhance Houston's city governance and bottom line. ARA divisions include: Administrative Services, Major Initiatives, Operations, Regulatory Affairs, Strategic Purchasing, Insurance Management, City Council Administration, BARC, Parking Management, and 3-1-1 Call Center Operation. For more information about our department, please visit our website at http://www.houstontx.gov/ara/


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